City Clerk

Simon Bolivar statue outside of Bolivar City Hall

Prepares agendas and minutes for Board of Aldermen and various boards and committees.
Administers the oath of office for the mayor, aldermen and police officers.
Fulfills public information requests.
Prepares ballots and legal notices for City of Bolivar elections.
Posts notices of public meetings guided by the Missouri Sunshine Law.
Prepares official proclamations issued by the mayor.
Manages business licenses for the City of Bolivar.

The City Clerk's office is responsible for maintaining official City records, such as ordinances, contracts, resolutions, and other vital documents. In turn, many citizens approach the office seeking information. Copies of ordinances and resolutions are available to the public, along with minutes of public meetings. The City Clerk can also provide information on the process for upcoming elections.

The City Clerk's office is responsible for maintaining official records and documents for the City of Bolivar.

Online records include

Board of Aldermen Meeting Agendas & Packets — Bolivar Board of Aldermen meeting agendas and packets are typically posted to the website 48 hours prior to board meetings.
Official Board of Aldermen Meeting Minutes — Bolivar Board of Aldermen meeting minutes are the official record of board proceedings and are only available on this site after they have been approved by the board.
Bolivar Municipal Code — The Bolivar Municipal Code is a compilation of the ordinances relating to laws governing the City. Citizens can search through the various laws for the City of Bolivar by accessing the Bolivar Municipal Code.

To view Board of Aldermen documents, including ordinances, resolutions, agendas, and minutes, click here. Agendas and other public notices are also posted at Bolivar City Hall, 345 S. Main Ave.

The State of Missouri’s Sunshine Law deals with the public’s access to government meetings, records, votes, actions, and the deliberations of public governmental bodies. The City Clerk is the custodian of records for the City of Bolivar.

For more information about Missouri’s Sunshine Law, please refer to the Missouri Attorney General's website.

Requests for records are processed through the City Clerk’s office. The City Clerk will respond to requests for records within three business days after a request has been received. To make a request, stop by City Hall to fill out a form or email City Clerk Paula Henderson at phenderson [at] bolivar.mo.us (phenderson[at]bolivar[dot]mo[dot]us).

We recommend requesting records in writing to ensure all documents requested are received. There are charges for these requests as allowed by the Missouri Sunshine Law.

View the City of Bolivar Ward Map here.

Vehicles drive past businesses on South Springfield Avenue.

The Clerk's office handles business licenses for the City. Applications are completed online.

Click here to apply for or renew a business license.

Contact our office if you need more information.

Special Event Applications

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345 S. Main Ave.
P.O. Box 9
Bolivar, MO 65613

City Clerk

Available records

Online documents

Board of Aldermen documents

Missouri Sunshine Law & requests

City of Bolivar Ward Map (GIS)

Business licenses

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